Update existing items on Monday with a form
Create forms that update existing items from Monday, and pre-fills fields with data from your Monday columns.
How it works
1. Switch your form to update mode
Open an existing form. Select
Monday
from the Integrations tab in the top menu.![notion image](/_next/image?url=https%3A%2F%2Fwww.notion.so%2Fimage%2Fhttps%253A%252F%252Fprod-files-secure.s3.us-west-2.amazonaws.com%252F2a7ed980-5add-4b51-82ab-889415f57134%252F914d1a23-ab7f-4826-ac74-779b851e976b%252FScreen_Shot_2024-05-30_at_5.24.34_PM.png%3Ftable%3Dblock%26id%3D856cc2e5-69d2-4ea2-892e-48db7d937a7f%26cache%3Dv2&w=3840&q=75)
Then click
Update item
.![notion image](/_next/image?url=https%3A%2F%2Fwww.notion.so%2Fimage%2Fhttps%253A%252F%252Fprod-files-secure.s3.us-west-2.amazonaws.com%252F2a7ed980-5add-4b51-82ab-889415f57134%252F27fc508b-90d5-472d-b3ee-8dbbf10974a5%252FScreen_Shot_2024-05-30_at_4.02.35_PM.png%3Ftable%3Dblock%26id%3Dce87f023-c02a-472c-be57-8586790c5a70%26cache%3Dv2&w=3840&q=75)
2. Use a formula to specify the record to update
In your Monday table, click
+
to add an Item ID
column. Add another column, and select Formula
this time. Copy and paste the formula provided on the Fillout integrations page, then click Set formula
.![notion image](/_next/image?url=https%3A%2F%2Fwww.notion.so%2Fimage%2Fhttps%253A%252F%252Fprod-files-secure.s3.us-west-2.amazonaws.com%252F2a7ed980-5add-4b51-82ab-889415f57134%252F8557fc27-e896-45fb-95b4-8f9bb156987f%252FScreen_Shot_2024-05-30_at_4.43.22_PM.png%3Ftable%3Dblock%26id%3Dc152aa07-08dd-49e8-b8d9-3cca4941e231%26cache%3Dv2&w=3840&q=75)
You'll now get a formula that defines a unique link for every item in your table.
3. Publish and share your form
That's it! Click
Update
on the upper right corner. Then, Publish
your form and share the link.Your form is automatically pre-filled for whichever record it is updating.
![notion image](/_next/image?url=https%3A%2F%2Fwww.notion.so%2Fimage%2Fhttps%253A%252F%252Fprod-files-secure.s3.us-west-2.amazonaws.com%252F2a7ed980-5add-4b51-82ab-889415f57134%252F875a9d1f-94de-47a4-9e83-4ffc50cf3cd7%252FScreen_Shot_2024-05-30_at_4.47.52_PM.png%3Ftable%3Dblock%26id%3D7eaaa019-e8a4-4796-b9d4-a8360c887ecc%26cache%3Dv2&w=3840&q=75)
You can select which record to update by going to the
Preview
mode's upper right menu.Use a custom link to update an item
By default, items get updated by their unique ID. By toggling the
Custom link
switch, you will be able to choose another way to update your columns on Monday. For example, through Email input.![notion image](/_next/image?url=https%3A%2F%2Fwww.notion.so%2Fimage%2Fhttps%253A%252F%252Fprod-files-secure.s3.us-west-2.amazonaws.com%252F2a7ed980-5add-4b51-82ab-889415f57134%252Fa12aff11-7ac5-45a4-b42a-cc69295a202a%252FScreen_Shot_2024-06-04_at_12.35.53_PM.png%3Ftable%3Dblock%26id%3D27ef7841-613e-4847-b37f-5d1fbbcf30ce%26cache%3Dv2&w=3840&q=75)
Specify a condition
You can run your integration only when a specific condition is met. Check out this guide.
Related articles
Sync form responses to MondayConditional integration logic