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What is SmartSuite?

SmartSuite is a team-oriented work management platform that empowers groups to organize, monitor, and oversee workflows, projects, and daily assignments efficiently. It provides a centralized solution for planning and overseeing all your team’s tasks and projects.

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Video tutorial

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How it works

1

Connect to your SmartSuite account

Head to the Integrate tab from the top menu, and select SmartSuite.Screenshot 2025-11-12 at 5.07.22 PM.pngInput your SmartSuite API key and Workspace ID. You can find your API key in your user profile.Screenshot of the SmartSuite form creation pageYour workspace ID is the first 8 characters after https://app.smartsuite.com when you’re logged in. Refer to the SmartSuite help center for more info on how to find these.Screenshot of the SmartSuite form creation pageThen, pick a Solution and App you’d like records to be either created or updated in and Finish setup.Screenshot of the SmartSuite form creation page
A form can only connect to one database and table at a time. However, Google Sheets is an exception because each new connection creates a new sheet.
2

Map your fields

SmartSuite fields will automatically appear on the left-hand panel. Drag and drop these into your form.Screenshot of the SmartSuite form creation pageYou can also manually map fields in the Integrate page.
3

Publish and share

New submissions will be added as rows in your solution. Click Publish to make the changes reflect and share or embed your form.
If you reset your SmartSuite API key, enter the new key in the SmartSuite connection on your form’s Integrate page, then publish your form again. Fillout also has features like branching and conditional hide/appear logic, so you can show each respondent only the questions that apply to them.

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SmartSuite fields that aren’t supported

These SmartSuite fields can’t be used in Fillout forms: Date range, Signature, Checklist, Social network, Rich text area, Sub-items, Time tracking, User(s), Availability status, Color picker, Full name, Duration, First created, Last updated, and linked record fields that point to another solution. Formula, Rollup, Lookup, Count, Auto number, Record ID and Vote fields are read-only. Respondents can’t fill them in, but you can show their values on update forms with answer piping.

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Specify a condition

You can run your integration only when a specific condition is met. Check out this guide.

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SmartSuite Specific Guide

Update existing SmartSuite records

Auto-edit records with form submissions.