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Video tutorial

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How it works

1

Create an autofill PDF or document

Open the form you would like to link with a PDF or document and head over to the Integrate tab. Look for Generate PDF.Screenshot 2025-11-17 at 1.40.43 PM.pngDrag and drop your PDF or document file.
You can generate multiple documents if needed.
2

Map fields to your document

If your PDF contains recognizable form fields, Fillout will automatically detect them and add those fields to the document in amber. If not, click + Add field and drag/resize fields as necessary wherever you would like to insert text on your PDF.Screenshot 2025-11-17 at 2.04.56 PM.pngThen, choose the appropriate Connected fields in the right-hand panel. You can also change the Font settings used for respondent input.For Choice fields or questions, click + Add option to insert multiple fields corresponding to each possible form option.Screenshot of the Integrate tab of a form
3

Preview and publish

Click Preview to generate a document using your mappings and the latest submission from your form. Once you’re happy with the result, click Publish in the upper right corner to finalize the document.

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Set up your preferred workflow (Optional)

Now that your document mappings are configured, there are several ways to use your generated document. Screenshot 2025-11-17 at 2.09.28 PM.png By default, every time a new form submission is received, you can download the latest document in the Results tab. Look for the Generated documents column.

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Send PDF in email

Email autofilled PDFs to respondents. Click this feature or open form settings. Then, enable Respondent notifications and Attach generated documents/PDFs. Screenshot of the Integrate tab of a form Alternatively, you can also do this with custom emails as well.

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Send PDF to 3rd party integration

You can upload autofilled PDFs to 3rd party apps, like Airtable, Notion, SmartSuite, GoogleSheets, Dropbox, and more. Connect your form to your preferred app in the Integrate page. Under Mappings, link a file upload field (from your 3rd party app) to the appropriate Document you created. Screenshot of the Integrate tab of a form When you receive a submission, you will see an integration link in your form’s Results page that will take you to the uploaded file in your chosen app. Screenshot of the Integrate tab of a form

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Let users download a copy

Lastly, you can add a Download PDF button from the left-hand panel to any ending page to let your respondents download the generated document once they complete a form. Screenshot of the Integrate tab of a form

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Personalized PDF file names

You can automatically rename PDFs by referencing answers from your form, such as name, ID number, or any other collected data. Simply click followed by Rename document. Screenshot 2025-11-17 at 2.14.51 PM.png Then hover over the field and type @ or click to choose the question or field you want to use. In our example, we’ll reference their “Name”. Screenshot 2025-11-17 at 2.17.52 PM.png Now, each generated PDF will be labelled with the respondent’s name. For example, “Clark Kent.pdf”.

Respondent emails

Email respondents a copy of their answers that can be edited.

Create an Airtable form

Use a form to create or update Airtable bases.

Ending page

Show a thank you page, redirect, or allow re-submission.