Round robin scheduling
Efficiently distribute appointments across team members based on availability and priority settings with Fillout Scheduling for free.
What is round robin scheduling
Round robin scheduling allocates appointments among hosts based on availability and priorities, ensuring each host gets equal opportunities and preventing any single host from being overloaded.
Tutorial video
Check out Gareth’s tutorial on Fillout’s round robin scheduling feature.
How to set up
1. Connect calendars
Each team member has to link their calendar to Fillout. In the
Scheduling
page, click Calendars
on the left-hand panel followed by + Connect calendar
and sign in with Google.Icons will indicate who has successfully connected their calendars under
Settings & Members
. Click your Account icon
on the lower left corner of the home page to access this.2. Create the scheduling form
Click
Scheduling links
on the left-hand panel followed by + Scheduling form
. Choose Round robin
and select which team members will participate.3. Configure event details
Set the meeting title and event duration. You can also customize avatars or use a generic image such as a company logo for the event to maintain brand consistency under display in the left-hand panel.
That's it!
Publish
your form and share the link or embed it anywhere.Managing Priority and Availability
Priority Settings
You can assign priority levels to participants to control the distribution of appointments. Higher priority members are more likely to receive bookings if multiple participants are available at the same time.
Automatic Assignment
Fillout’s round robin algorithm assigns appointments based on the last scheduled participant to ensure even distribution, provided all conditions of priority and availability are met.
Adjusting Locations and Meeting Details
Define one meeting location or set specific locations or meeting settings for each participant. Choose between Google Meet, Zoom, and more.