Video tutorial
How to send your form via email
To send a form by email, you need edit access to it. If you can only view a form’s results, you don’t see Send form.1
Go to the Share page
Click Share on the top menu. Under Other, click the Send form tab, then click Send form.
2
Edit the contents of your email
Edit the default email and style it. Then, click Set Recipients at the lower right of the popup.
3
Set recipients and send
Under Send to, enter the emails of the people you want to send the form to. Choose who the email is sent from under Send email from, and edit the Subject if you like. Then, click Send form.Organization admins see suggestions of past respondents as they type in Send to. Other members type each address in full.
- Before October 5, 2026: up to 50 recipients an hour, or 250 an hour once you verify your account.
- On or after October 5, 2026, with no paid Fillout or Zite plan: verify your account or upgrade before you send from Fillout. You can still send from a connected Gmail or Outlook account. See Verify your account to send emails.
4
Publish and share
When everything’s all set, Publish your form to reflect the changes.
Track responses
After sending your form, click Track responses in the confirmation popup to see who you sent it to. Alternatively, you can go back to the Share page to do this. Here, you’ll see if a recipient has Not started, is In progress, or has Finished your form.
Automate form sending with Zapier
You can create a Zap to automate emailing forms. After connecting the necessary apps, select a Trigger. In this example, when a user cancels their subscription in Stripe, we’ll send a Fillout form, which would be the Action. Click Publish when everything’s set.
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