> ## Documentation Index
> Fetch the complete documentation index at: https://fillout.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Fillout Approvals

> Automate project approvals, HR requests, job applications, and other Fillout workflow types. Track and manage submissions in one place, assign tasks, and request approvals via email or Slack.

[Introducing Fillout Approvals](https://www.youtube.com/embed/cy5L4XMGUdk)

## How to automate approvals

In the [**Fillout Workflows page**](https://www.fillout.com/help/workflows#how-to-create-a-workflow), select your preferred **Approval** template.

![Screenshot 2025-10-28 at 6.27.20 PM.png](https://mintcdn.com/fillout-005a867b/935jmvBMaiLcjtt0/images/Screenshot2025-10-28at6.27.20PM.png?fit=max\&auto=format\&n=935jmvBMaiLcjtt0\&q=85\&s=96ab8df0939f02b65676964d7b2e3874)

### Approve or reject submissions

By default, the form owner is the **Approver**. You can **Edit** this to choose another member of your organization or add more approvers.

![Fillout Workflows](https://mintcdn.com/fillout-005a867b/Ry0Xh_IDCocpHua0/images/workflows/image-38.png?fit=max\&auto=format\&n=Ry0Xh_IDCocpHua0\&q=85\&s=c631cc7eeb3574063842ea0cdbdf2f66)

You can also opt to **Request approval by** Slack.

![Fillout Workflows](https://mintcdn.com/fillout-005a867b/Ry0Xh_IDCocpHua0/images/workflows/image-39.png?fit=max\&auto=format\&n=Ry0Xh_IDCocpHua0\&q=85\&s=6426103e398c8c190b00d0f9daec4eb9)

If necessary, request for **Approver input** like reason and comments, and edit the default **Notification email**.

A different email will be sent depending on the option the approver will choose. When you have set your workflow, `Test` this before clicking `Publish`.

![Fillout Workflows](https://mintcdn.com/fillout-005a867b/Ry0Xh_IDCocpHua0/images/workflows/image-40.png?fit=max\&auto=format\&n=Ry0Xh_IDCocpHua0\&q=85\&s=7d8c0106cdbee9e7d6f791030fe9b1fd)

You can opt to `Edit` the contents of each email and [format its style](https://fillout.com/help/custom-emails.md).

> [!NOTE]
>
> If your organization was created on or after October 5, 2026 and has no paid Fillout or Zite plan, Fillout won't send approval emails and CCs until you [verify your account](https://main.fillout.com/verify-your-fillout-account) or upgrade. Emails sent from a connected Gmail or Outlook account still go out. Learn more [here](https://fillout.com/help/respondent-emails.md#verify-your-account-to-send-emails).

### Assign task for submissions

Delegate a task to your team after receiving submissions. The default workflow template sends a summary of form responses in a Slack channel to notify members.

![Fillout Workflows](https://mintcdn.com/fillout-005a867b/Ry0Xh_IDCocpHua0/images/workflows/image-41.png?fit=max\&auto=format\&n=Ry0Xh_IDCocpHua0\&q=85\&s=96ded8a4ab763a95a3afcbabcbeebf41)

Besides notifying, you can enhance this workflow. For example, add a step for reviewing submissions. Customize it by clicking `Edit` in **Approval** and adding **Options**.

![Fillout Workflows](https://mintcdn.com/fillout-005a867b/Ry0Xh_IDCocpHua0/images/workflows/image-42.png?fit=max\&auto=format\&n=Ry0Xh_IDCocpHua0\&q=85\&s=f51595ef4e4497d71849a0701a591498)

You can opt to edit the `Custom message` in Slack and reference form fields. More info [here](https://www.fillout.com/help/slack#send-a-custom-message-to-slack).

## Manage approvals in one dashboard

When you receive an approval request, it will redirect to the `Results page` of your form where you can take the necessary `Action needed`.

![Screenshot 2025-10-28 at 6.38.57 PM.png](https://mintcdn.com/fillout-005a867b/935jmvBMaiLcjtt0/images/Screenshot2025-10-28at6.38.57PM.png?fit=max\&auto=format\&n=935jmvBMaiLcjtt0\&q=85\&s=d64b5eb429f23e0fb813dc999345b9a6)

You can view comments by clicking the `messaging icon` beside **Answers**.

## Related articles

> [card] [Fillout Workflows](https://fillout.com/help/workflows.md)
>
> Simplify task flows with native multi-step automations.

> [card] [Custom emails](https://fillout.com/help/custom-emails.md)
>
> Automate sending, pipe previous answers, and style your email.

> [card] [Answer piping](https://fillout.com/help/answer-piping.md)
>
> Insert previous answers into upcoming questions or fields.

Still have questions?

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